Privacy Policy
Section: Personal Conduct
Subject: Confidentiality
Policy: Compliance/System
Code: 902
Issued: 8/9/02
Association Adoption: 4/24/2003
Association Effective Date: 5/1/2003

Policy Statement - All Association, employee, and constituent information must be treated with discretion and confidentiality. During employment and after separation from the Association, there should be no discussion, photocopying, duplication, or revealing of Association, employee, or constituent information that is not generally known to the public in any form to anyone outside the Association.
Information obtained as a result of employment with the Association and from contact with constituents is considered proprietary and confidential and can only be used in the course of employment with the Association. Confidential information should only be shared with other employees within the Association who have a business need to receive such information or as required by legal authority.
Confidential Association Information - All records and files maintained by the Association are confidential to the extent permitted under the Freedom of Information Law. This includes, but is not limited to: Personnel and payroll records, trade secrets, and confidential information relating to constituents, salary information, negotiations and contracts, inventions, and discoveries.
Security of Confidential Information - An employee is responsible for properly securing and maintaining confidential and proprietary material in the employee's possession.
Removal of Confidential Information - Confidential information may not be removed from Association premises without prior authorization from an employee's supervisor. This includes all media, paper or electronic formats.
Disciplinary Action - Any unauthorized use, collection, copying, removal, divulging, or transfer of confidential information in any manner that is not consistent with this policy may result in disciplinary action, up to and including termination and/or legal action.