Refund Policy
2025 PECONIC DUNES 4-H CAMP - Payment, Cancellation and Refund Policy
Payments accepted:
Visa, Mastercard, Discover and American Express are accepted. All credit cards are subject to a 3% convenience
charge.
ACH payments are accepted at no-fee. Failed ACH payments are subject to a $25 returned payment fee.
Registration system will retry all failed payments a second time before abandoning payment. Automated emails are
sent out to notify. If a failed payment is not resolved within 3 days of final notification, camp reserves the right to
cancel registration without notice.
Deposit is non-refundable.
A $225 deposit per session is required for overnight camp. $150 deposit per session is required for day camp. $550
deposit for CIT program
Final Payments are due on April 1, 2025
When registering you will have the option to pay in full or a payment plan. If choosing a payment plan, the
registration system will automatically process your payment on April 1st. Before April 1st you can log in and change
your preferred payment method.
After April 1, 2025
In addition to the non-refundable deposit, an additional $125 cancellation fee per overnight session and $100
cancellation fee per day camp session will be applied. There will be an additional $250 fee for cancelling the CIT
program.
All other monies, minus deposit, and cancellation fee will be returned. All refunds are processed to the credit card in
which it was paid.
Families that cancel may apply the account balance minus the non-refundable deposit(s) to a credit for the 2026
season. The credit can only be used by a family member in 2026. Any unused credits will be donated to the camp
fund.
After May 1, 2025 - No refunds will be issued.
Overnight campers can purchase “travel protection” during the registration process. This insurance is offered by an
outside agency. Please make sure to read the details before purchasing.
In the event of illness or injury
Peconic Dunes 4-H Camp will not admit any camper who shows signs of illness, including a temperature of 100.4oF or
above.
If a day or overnight camper becomes ill at camp, he/she will be sent home. Campers can return to camp after being
fever free for 48 hours, complete a quarantine period or secure a letter of good health from a medical professional.
A prorated refund will be considered for remaining camp period if a camper becomes injured at camp and the Camp
Health Director or Camp Director (or designee) determines that he/she is unable to participate in camp activities and
must be sent home.
Note
If Cornell Cooperative Extension of Suffolk County, based on guidance from Cornell University, New York State,
and/or Suffolk County, or circumstances beyond our control, cancels any or all camp sessions, families will receive a
refund of all deposits and payments minus a $100 administrative fee to cover our costs for these transactions.
No refunds
If a camper is sent home for behavioral reasons, including but not limited to violating camp rules and policies (see
Parent Handbook), homesickness, non-compliance, failure to thrive (e.g., not eating, sleeping or participating), there
will be no refund. A camper who does not arrive, arrives late, leaves early, or attends only part of the session will not
receive a refund.
Important note about homesickness
Camp staff make every effort to help campers who struggle with separation from home. If a camper is still homesick
and unwilling to adjust to camp life, the parent will be asked to take the child home from camp, in which case, there
will be no refund or credit.
All requests for refunds must be submitted on the Refund Request Form found on the camp website and
sent to: peconicdunescamp@cornell.edu