Peconic Dunes 4-H Camp, Cornell Cooperative Extension of Suffolk

Peconic Dunes 4-H Camp Privacy Policy

Thank you for visiting our web site. This privacy policy tells you how we use personal
information collected at this site. Please read this privacy policy before using the site or
submitting any personal information. By using the site, you are accepting the practices
described in this privacy policy. These practices may be changed, but any changes will beposted and changes will only apply to activities and information on a going forward, notretroactive basis. You are encouraged to review the privacy policy whenever you visit the siteto make sure that you understand how any personal information you provide will be used.

Note: the privacy practices set forth in this privacy policy are for this web site only. If you visit
other web sites, please review the privacy policies posted at those sites.

Collection of Information

We collect personally identifiable information, like names, postal addresses, email addresses, etc., when voluntarily submitted by our visitors. The information you provide is used to fulfill your specific request. This information is only used to fulfill your specific request, unless you give us permission to use it in another manner, for example to add you to one of our mailinglists.

Cookie/Tracking Technology

The site may use cookie and tracking technology depending on the features offered. Cookie and tracking technology are useful for gathering information such as browser type and operating system, tracking the number of visitors to the Site, and understanding how visitors use the site. Cookies can also help customize the Site for visitors. Personal information cannot be collected via cookies and other tracking technology, however, if you previously provided personally identifiable information, cookies may be tied to such information.

Distribution of Information

We may share information with governmental agencies or other companies assisting us in fraud prevention or investigation. We may do so when:

1. permitted or required by law;
or,
2. trying to protect against or prevent actual or potential fraud or unauthorized transactions;
or,
3. investigating fraud which has already taken place. The information is not provided to these
companies for marketing purposes.

Commitment to Data Security

Your personally identifiable information is kept secure. Only authorized employees, agents and contractors (who have agreed to keep information secure and confidential) have access to this information. All emails and newsletters from this site allow you to opt out of further mailings.

Privacy Contact Information

If you have any questions, concerns, or comments about our privacy policy you may contact us using the information below:

By Phone: 631-852-8629

We reserve the right to make changes to this policy. Any changes to this policy will be posted.

CCE Suffolk Marine Camps

Camper Data Privacy and Protection Policy Ultra Camp Registration Software
Draft

All camp registration will take place using the UltraCamp Software. The UltraCamp software has been vetted for all cyber security and PCI compliance.
No personal information will be sold or shared. All information collected shall only be used by CCE Suffolk for the program associated with the account or related programs.
Camper accounts are created by the parent or guardian who is responsible for registration. While setting up the account the primary parent or guardian will set the roles of the family members.
UltraCamp allows the primary member when creating the roles of other members to mark them as a parent/guardian or child. CCE Suffolk Staff are not permitted to update adult member roles without the consent of the primary member in writing.
All communication though the UltraCamp system is done through the primary parent/guardian unless the primary account member selects additional members to be cc’d on email when creating their profile.
Only the primary member will have access to add and delete information in the account and see forms and health information that have been uploaded or entered into the account.
If the primary member would like to give additional members access to make changes to the account, upload or see forms they would need to provide them with login information.
Passwords can only be re-set by email or text to the primary member.
Alternate contacts can be created by the primary member. Alternate contacts would be emergency contacts and only used if the primary member and secondary member cannot be reached in the event of an emergency. Information should only be provided to alternate contacts in the event of an emergency. Only information relevant to the emergency shall be provided.
Pick Up authorization – All members listed as primary and secondary may sign out participants unless the primary member notifies the specific CCE Suffolk program differently. The primary member may list additional pick-up authorizations in the account at any time.
Friend accounts – sometimes the Primary account holder wants to share the magic of camp. They can set up Friend accounts in Ultra camp. When adding someone as a Friend account Ultra Camp will send them an invitation. This invitation, when activated will give the Friend access to view the photo gallery and send one-way emails to the camp if the camp is using those features.

The following items are in progress.