GSWEST EVENT CANCELLATION POLICY: (Includes HAT, Outdoor Committee, and Alumni Events) Girl Scouts Western Oklahoma reserves the right to cancel an event due to circumstances which would make the event non-viable. Should circumstances arise that result in the cancellation or postponement of an event, GSWESTOK has the right to either issue a full refund or transfer registration to the same event at the new, future date. Registration Cancellation by Participant Registration cancellations must be initiated by participants 2 weeks prior to the event date. Cancellations will be accepted in writing only and must be received by the stated cancellation deadline. Cancellations received after the stated deadline will not be eligible for a refund. If you are canceling due to a medical emergency, the deadline is 48 hours before the event start date. A doctor's note will be required for any refunds after the cancellation deadline. Camp deposits are non-refundable. All camp refunds must be approved by the Camp Director. Refunds will not be available for registrants who choose not to attend an event. All refund requests must be made by the attendee or credit card holder. All refunds will be made by the same method of payment (rewards card, credit card, check, gift card). Cash will be refunded via check. Refund requests must include the name of the attendee and/or receipt.