Frequently Asked Questions

Activities

Q:Can I volunteer to be the range master for my group at camp?
A:No. GSNETX employs certified archery instructors for all archery activities at Camp Bette Perot, Camp Gambill, and Camp Rocky Point. If you are interested in teaching archery for GSNETX, please contact humanresources@gsnetx.org regarding possible employment opportunities.

Q:Can I volunteer to lead kayaking or canoeing activities at camp?
A:No. GSNETX employs certified small craft safety indviduals for all kayaking and canoeing activities at Camp Gambill, and Camp Rocky Point. If you are interested in leading kayaking and canoeing activities for GSNETX, please contact humanresources@gsnetx.org regarding possible employment opportunities.

Q:Can I volunteer to lifeguard for a troop at camp?
A:No. GSNETX employs certified lifeguards for all swimming activities at Camp Bette Perot, Camp Gambill, and Camp Rocky Point. If you are interested in lifeguarding for GSNETX, please contact humanresources@gsnetx.org regarding possible employment opportunities.

Q:If we miss our activity time can we show up at a different time?
A:No. It is important that all groups show up at the time they signed up for when the Ultracamp reservation was made so that everyone at camp can be provided the quality activity experience they have signed up for and so that staffing ratios are maintained. If individuals from your group do not show up at the appropriate activity time, then your group will not receive a refund for those activity spots and all money paid for those spaces is non-refundable and non-transferable. Please note that the activity may not be able to accommodate your group if you arrive late to an activity or you may receive a modified experience to fit within the time your group has remaining at that activity and you will not receive a refund in this situation. If individuals from your group show up to activities at times other than what was signed up for, please be aware that we may not be able to accommodate them because the individuals signed up for that time slot have first priority. If the activity is able to accommodate additional individuals at that time, then your group will be charged for the individuals that were added. As noted above, the money paid for activities is non-refundable and non-transferable unless the changes are made at least 30 days prior to the campout. (For example, if individuals from your group are scheduled to be at an activity at 9 a.m. and 2 people do not show up at that time, they are noted as no-shows and the money paid for them is forfeited because they held spaces that others were not able to use. If those 2 people then show up to that activity later in the day and wish to participate and the activity staff can accommodate them, then they must pay for the new activity time.)

Q:What happens if bad weather causes an activity to be cancelled or rescheduled while we are at camp?
A:Any weather-related activity cancellation by camp staff of scheduled camp activities will be automatically refunded back to the card in the reservation’s account.

If weather causes camp activities to be rescheduled for a later time that weekend, you MUST show up on time for your rescheduled activity as we would not refund for any ‘missed’ activity time.

Please note that camp staff have safety first and foremost in mind and will be proactive in informing campers of any weather-related activity time rescheduling and/or activity cancellations while at camp.


Q:Will swimming be offered in May?
A:Water temperatures for May are difficult to predict ahead of time since they are greatly influenced by spring weather. As a result, swimming options are not currently available for purchase in Ultracamp. If the camp you have reservations at offers swimming on a particuar weekend, all individuals who made a reservation for that weekend will be contacted by GSNETX with instructions on how they can reserve swimming. The cost of swimming is $5 per person.

Cancellations, Transfers, and Refunds

Q:Can I cancel my troop or service unit camp reservation?
A:If the start date of your campout is 31-90 days away, then you may cancel your reservation online. Please note that the 25% deposit is non-refundable.

After you cancel your reservation online, you must contact customercare@gsnetx.org to request a refund of any amount paid in excess of the non-refundable 25% deposit. Amounts paid in excess of 25% of your bill will be refunded within 6 weeks of the time the refund request is received by GSNETX. If a refund is not requested to GSNETX, then the refundable balance will be available in the Ultracamp account to be applied towards a different GSNETX campout that is completed by September 30 of the current year.

Refunds will not be processed for cancellations made within 30 days of the start of the campout.

Q:Can I cancel or transfer my entire reservation and receive a full refund if someone in my group is ill or injured and cannot attend?
A:If an individual that is scheduled to attend your campout is ill or injured and cannot attend, then you may request a refund for their portion of the housing and activity fees that have been paid. This request must be submitted in writing prior to the start date of the campout and must be accompanied by a medical note documenting the illness/injury.

Refunds will be processed within 6 weeks of GSNETX receiving all requested documentation.

Q:Can I move/ transfer my troop or service unit camp reservation?
A:Reservations in Ultracamp cannot be moved or transferred to another date. However, if the start date of your campout is 31-90 days away, then you may cancel your reservation online and make a new reservation.

Please note that the 25% deposit is non-refundable, but will move to the new reservation if the camping dates for the new reservation are within 90 days of the cancellation.

Refunds will not be processed for cancellations made due to a request to move or transfer a weekend reservation within 30 days of the start of the originally booked campout.


Q:Can I receive a refund if my account shows a credit due to reservation modifications that I have made?
A:If the start date of your campout is 31-90 days away, then you may modify your reservation online and receive a refund of the credit amount paid. Please note that the 25% deposit is non-refundable.

After you modify your reservation online, you must contact customercare@gsnetx.org to request a refund of any amount paid in excess of the non-refundable 25% deposit. Amounts paid in excess of 25% of your bill will be refunded within 6 weeks of the time the refund request is received by GSNETX. If a refund is not requested to GSNETX, then the refundable balance will be available in the Ultracamp account to be applied towards a different GSNETX campout that is completed by September 30 of the current year.

Refunds will not be processed for modifications made within 30 days of the start of the campout.

Q:Will a refund be given if someone is deemed ineligible to participate in an option, activity, or event because they do not meet participation criteria?
A:No. A refund will not be provided if someone signs up for an option, activity, or event that they are ineligible to participate in due to participation criteria. Examples of this include, but are not limited to: someone signing up for an activity that is designed for a certain program grade or age levels that they are not in, the participant not being a registered Girl Scout, etc.

Family Camping Spring 2021- Camp Bette Perot, Camp Gambill, Camp Rocky Point, & Camp Kadohadacho (K)

Q:Are meals included in the price?
A:No. All families are responsible for bringing their own food. A unit shelter with oven, stove, and refrigerator is provided in each unit at Camp Bette Perot, Camp Gambill, and Camp Rocky Point.

Q:Are there any limitations on what we are allowed to do while on site at Camp Kadohadacho (K)?
A:Yes. There will be no camp staff on duty and so your group is not permitted to participate in waterfront activities such as, but not limited to, swimming, canoeing, kayaking, etc. In addition, you may not bring supplies for archery, hunting or fishing.

Q:Can we bring an animal to camp with us?
A:We do not allow participants or visitors to have pets or emotional support animals on our camp properties. However, we do permit service animals. “Service animals are defined as dogs that are individually trained to do work or perform tasks for people with disabilities….Service animals are working animals, not pets. The work or task a dog has been trained to provide must be directly related to the person’s disability. Dogs whose sole function is to provide comfort or emotional support do not qualify as service animals under the ADA… In addition to the provisions about service dogs, the Department’s ADA regulations have a separate provision about miniature horses that have been individually trained to do work or perform tasks for people with disabilities.” (https://www.ada.gov/service_animals_2010.htm)

Q:Can we visit another unit at camp?
A:No. Your family must stay in your assigned unit and not visit the other units on camp.

Q:Can we wear face shields instead of a face mask at camp?
A:No. Face masks are required.

Q:Do I need to list every member of my family in my reservation?
A:Yes. You are required to include every member of your family who will be at Family Camp in the reservation.

Q:Do we get to choose our activity times?
A:No. For this program, you will be assigned activity times and are responsible for showing up at the program area at your scheduled time. This is very important for the required social distancing. We will not be able to reschedule you if you are not there on time. It is imperative that families on camp do not interface each other.

Q:Do we have to be troop camp trained in order to attend a Family Camp weekend at Camp Bette Perot, Camp Gambill, or Camp Rocky Point?
A:No. You may attend without being troop camp trained. If you wish to have a campfire for any reason and are not troop camp trained, you will be required to learn proper camp procedures from a member of camp staff prior to your first fire and agree to follow all of the procedures. Camp staff will work with you to set up the time and location of the training after you arrive at camp.

Q:Do we have to be troop camp trained in order to attend a Family Camp weekend at Camp Kadohadacho (K)?
A:No. You may attend without being troop camp trained. However, camp staff are not on property and will not be able to train you in fire safety; therefore, you may not have a fire if you are not troop camp certified. You may choose to camp and make food such as sandwiches that do not require cooking over a fire.

Q:Do we have to bring masks to wear at Camp Bette Perot, Camp Gambill, and Camp Rocky Point?
A:Yes. Each member of your family needs to bring 2 masks to wear at camp. You will be required to wear a mask any time you are not in your assigned unit, which includes both interior and exterior spaces as well as when camp staff is in the unit for any reason. You must wear a mask during check-in, check-out, and during designated program times as stated by signage or camp staff (including certain self-guided hikes on camp property). Camp staff will not lead programming for anyone not properly wearing a mask when required.

Q:Do we have to self-check for COVID-19 symptoms prior to arriving at camp?
A:Yes. Everyone who will be at camp must self- check for symptoms prior to arrival on camp. Please see the full COVID-19 paperwork for additional details.

Q:Do we need to bring sunscreen and bugspray?
A:Yes. Please be sure to bring sunscreen and bugspray with you and reapply frequently while at camp.

Q:How do I make a reservation for family camping in Spring 2021 at Camp Bette Perot, Camp Gambill, Camp Rocky Point, or Camp Kadohadacho (K)?
A:Please click on the "Reservations" tab and then "New Reservation" to make a reservation for Spring 2021 family camping.

Q:If I cancel my reservation, can I choose someone else to have their reservation moved to the building(s) I had reserved?
A:No. If you cancel your reservation, the system will automatically contact the next person on the waiting list to see if they wish to reserve the space. If that person declines the space, then the system continues to contact individuals on the waiting list in the order they were placed on the waiting list. As a result, you cannot move someone directly into a space that you are cancelling.

Q:If someone in my group is too young or chooses not to participate in an activity, can we pay a reduced rate for them?
A:No. Due to the current COVID-19 pandemic, GSNETX is offering a special bundled price for these family camp opportunities which is a highly discounted rate from what would be paid if each option was selected separately. As a result, additional discounts are not available.

Q:Is the gear provided for us if we want to camp at Camp Kadohadacho?
A:No. You are responsible for providing all of your camping equipment if you request to reserve a space at Camp K.

Q:May we leave camp after we check-in and then return later in the weekend?
A:No. The Open Texas guidance for youth camps states, "Once arriving at camp, do not have contact with the outside community until the camp session ends, including leaving the camp for school or family functions."

Q:Should we limit our contact with others after being at camp?
A:The Open Texas document for youth camps advises to, "Be aware of the enhanced risks of participants being in direct contact with anyone age 65 or older for 14 days after the camp session." and "Campers returning from an overnight camp should minimize in-person contact with any person 65 years of age or older, especially those with pre-existing health conditions, for a period of 14 days. This includes maintaining social distancing of at least 6 feet of separation from those individuals and avoiding sharing utensils or other common objects with those individuals."

Q:What is the Camp Kadohadacho Experience?
A:The Camp K experience is for primitive camping. You may also enjoy stargazing and discovering the local flora and fauna as you explore the trails at Camp K on your own. Please email camp@gsnetx.org if you need ideas on other possible activities you can do on your own while at Camp K.

Q:What is the maximum number of participants allowed in a group at Camp Kadohadacho (K)?
A:You may register up to 15 participants (girls and adults combined) to attend online in Ultracamp. Please email camp@gsnetx.org if you would like to request permission for a larger group of up to 30 total participants to attend your campout at Camp Kadohadacho (K).

Q:When is payment due?
A:GSNETX is offering special lower bundle pricing for Spring Family Camp 2021 due to the current COVID-19 situation with full payment being due at the time the reservation is made.

Q:Will we be checked for COVID-19 symptoms at Camp Bette Perot, Camp Gambill, and Camp Rocky Point?
A:Yes. Camp Staff will take the temperature of everyone upon arrival at Camp Bette Perot, Camp Gambill, and Camp Rocky Point and ask each individual if they have COVID-19 symptoms. There will also be a temperature and symptom check each day you are on camp property. If anyone has a temperature above 100° F or is experiencing other COVID-19 symptoms, your group must promptly leave camp premises.

Q:Will we have cell phone service at Camp Bette Perot, Camp Rocky Point, Camp Gambill, or Camp Kadohadacho (K)?
A:Possibly. Cell phone service varies greatly depending on location, weather, and if you are trying to send a text or make a phone call. Please plan on being unplugged from technology, including cell phones, while you are at camp.

Q:Will we have internet access at Camp Bette Perot, Camp Rocky Point, Camp Gambill, or Camp Kadohadacho (K)?
A:No. We do not provide internet access to those spending the weekend at camp. We encourage you to take the time you are at camp to unplug from technology and enjoy the outdoors!

Q:Will we receive a refund if we have to cancel because someone in the group may have been exposed to COVID-19, is experiencing COVID-19 symptoms, or is awaiting COVID-19 test results?
A:Yes. GSNETX will provide a refund if you need to cancel for an above reason related to COVID-19.

Q:Will we see any wildlife while at Camp Bette Perot, Camp Rocky Point, Camp Gambill, or Camp Kadohadacho (K)?
A:Possibly. There is a strong possibility you will see a variety of wildlife while at camp which may include spiders, snakes, insects, birds, armadillos, raccoons, and deer just to name a few. Please do not panic if you see any of our camp wildlife. Although you should not approach the wildlife, you may take a photo with your camera from a safe distance. Situations may vary greatly, but the general recommendation when you see wildlife is to pause and then back away slowly. Remember, we are in their natural environment.

Financial Aid

Q:What is the deadline for financial aid requests?
A:Please note that all financial aid online requests must be completed by the person whose name the camp reservation is under. They must be submitted no later than 7 days before a camp date reservation’s deadline to pay final balance (30 days out from the campout date). We are unable to grant financial aid for a campout after the campout date has passed. All financial aid granted will be applied to the camp fees and is non-transferrable.

General

Q:Are girls permitted to attend weekend camp without supervision?
A:No. Girls are not permitted to attend weekend camping without appropriate adult supervision.

Q:Can I modify my reservation 31-90 days prior to my campout?
A:If the start date of your campout is 31-90 days away, then you may modify your reservation online. Please note that the 25% deposit is non-refundable.

Q:Can I modify my Ultracamp reservation within 30 days of my campout?
A:Your original reservation cannot be modified within 30 days of the campout since that is after the payment in full and form due date occurs. However, you can have another adult from your troop/ service unit create a new reservation for that weekend adding any activities/ options that are still showing as available.

Q:Can I reserve a facility that I do not see listed?
A:No. If a facility is not listed, then it is not available for rental that weekend.

Q:How do I create an account?
A:On the main page, please click on the link that says "create an account". This will walk you through the process to create your account.

Q:How do I reset my password?
A:Please click on the link that says, " Forgot my log in information". You will then select the option of "I need to reset my password" and select if you wish Ultracamp to contact you via email or text message.


Q:How should medications be stored while we are at camp?
A:In compliance with ACA standards, all medications are required "to be stored under lock except when in the controlled possession of the person responsible for administering them." This applies to both prescription, over the counter, and herbal items.

As a reminder, Safety Activity Checkpoints state that, "Girl Scout councils require an annual health history form to be completed and signed by one parent/guardian for every Girl Scout and filed with the troop leader. The form should reflect any significant medical condition, health issue, or allergy and be updated each year. The form can also reflect any over-the-counter medication that a girl is not permitted to take, if there are any. If parents send medication on trips or activities, it should be in an original labeled container, controlled and administered by one designated adult. "

In addition, the GSNETX Volunteer Policies and Procedures states, "Medication must be in the original container, prescribed for the person who is to receive the medication, and cannot be expired. A volunteer must have written permission from the parent/guardian to dispense the medication to a Girl Scout or individual under the age of 18 who is participating at a Girl Scout event or activity."


Q:I'm having trouble logging in. Who do I contact?
A:If you have previously created an account and are having difficulty logging in, please click on the link that says "forgot login information". This will allow you to either retrieve your username or reset your password. You will have a choice for UltraCamp to contact you by either email or text message.


Q:Is this different from MY GS account?
A:Yes, Ultracamp is a different system.

Q:May I bring an infant, toddler, or non-registered Girl Scout to a day use or limited time frame program/event at camp?
A:No. We do not permit infants, toddlers, or non-registered Girl Scouts to attend day use or limited time frame programs/events at camp.

Occasionally, GSNETX may host a council-sponsored family camp event which welcomes participants of all ages. Please note this exception is only made for official GSNETX council hosted events that are listed as open to all ages including non-registered Girl Scouts.

Q:May I bring an infant, toddler, or other non-registered Girl Scout on a weekend camping trip such as troop or service unit camping?
A:No. We do not permit infants, toddlers, or non-registered Girl Scouts to attend weekend camping opportunities such as troop and service unit camping.

Occasionally, GSNETX may host a council-sponsored family camp event which welcomes participants of all ages. Please note this exception is only made for official GSNETX council hosted events that are listed as open to all ages including non-registered Girl Scouts.

Q:What are the requirements for adult attendees?
A:All adults attending the campout must be currently registered members who have successfully completed the background screening requirements to volunteer with GSNETX.

Q:When should I reserve activities for my camping reservation?
A:We recommend that you reserve your activity space as soon as you know that you want to participate in that activity. Activity spaces are limited and the system updates as reservations are made. As a result, if you do not reserve the activity when you see it is available, there is a possibility that someone else may reserve that space before you.

Q:When will we be able to make reservations for January 2020 camping at Camp Bette Perot, Camp Gambill, and Camp Rocky Point?
A:You will be able to make reservations for January 2020 camping at Camp Bette Perot, Camp Gambill, and Camp Rocky Point on December 15, 2020.

Q:Will our group have exclusive access to the camp property?
A:As a part of our commitment to provide 21st century programming to our girls, GSNETX is striving to provide outdoor leadership experience opportunities to as many girls as possible. As a result, we have greatly expanded the number of programs that we offer at our camps and we have multiple activities taking place at our properties each weekend. Although a group may choose to reserve all sleeping spaces and designated day use spaces for the general camping weekend, there often will be other groups on camp participating in other programming opportunities.

Q:Will we receive additional information from camp regarding our reservation at Camp Bette Perot, Camp Gambill, Camp K, or Camp Rocky Point?
A:Yes, 5-7 days prior to the start date of your campout at Camp Bette Perot, Camp Gambill, Camp K, or Camp Rocky Point you will receive an email from the Outdoor Leadership Experience Coordinator for that camp that provides additional details about your campout including the gate code that you will use to enter the camp property for that weekend. This information is sent to the person who made the reservation. Please note that it is important that the person in charge of the campout who needs to receive this or any other communication camp staff sends is the person who makes the Ultracamp reservation.

Housing

Q:Can adult males and females share a cabin, lodge, or tent at Camp Bette Perot, Camp Gambill, or Camp Rocky Point?
A:No. Camp Bette Perot, Camp Gambill, and Camp Rocky Point have separate housing for males and females. Males must stay in the designated male housing space unless participating in an official GSNETX family camp event or a troop or service unit sponsored family camp event that has been pre-arranged with GSNETX where all bed spaces in a unit have been purchased and each family has their own cabin or tent with males staying only in the cabin/ tent with their family members.

Q:If adult spaces are not available in a unit, can we select one unit for girls to stay in and a different unit for adults?
A:No. The correct ratio of adult to girls for your troop/ service unit must be maintained at all times. As a result, girls are not permitted to stay in a different unit than the adults that are responsible for supervising them.

Q:If male housing spaces are not available, can I assign males to sleep in another space that my troop/ service unit has reserved?
A:No. Males must reserve and sleep in designated male housing spaces only.

Q:May we put adults in the same cabin/ tent as girls?
A:If your troop/ service unit reserves all bed spaces in that housing facility (cabin/ tent/ or lodge), then you may have female adults and girls share the space as long as all GSNETX policies and procedures are followed. This includes having a minimum of 2 unrelated female adults in the cabin. If only part of the beds are available to purchase in that housing facility, then you may not place adults in the cabin with girls from another group. Please refer to the below FAQ regarding the number of bed spaces in the facilities.

Q:What is a unit?
A:A unit is typically comprised of a group of cabins or platform tents, a latrine (building that houses showers, sinks, and toilets), and a unit shelter building that has a kitchen and activity space. Fire circles for outdoor cooking are also located in each unit.

The Laird West unit at Camp Bette Perot is a lodge building that has the sleeping space, latrine, and kitchen in one building.

Payment

Q:May I pay using a check?
A:No, payments in Ultracamp are made using a credit or debit card online.

Troop Camping Spring 2021- Camp Bette Perot, Camp Gambill, Camp Rocky Point, & Camp Kadohadacho (K)

Q:Are meals included in the price?
A:No. All troops are responsible for bringing their own food. A unit shelter with oven, stove, and refrigerator is provided in each unit at Camp Bette Perot, Camp Gambill, and Camp Rocky Point. Per GSNETX guidance, "If providing a snack or meal, food should be brought from home and not shared or be individually wrapped and not served buffet style." https://www.gsnetx.org/safety. The Open Texas document for youth camp states, "Serve meals with disposable utensils, napkins, cups, and plates. If disposable items are not feasible or desirable, ensure that all non-disposable food service items are handled with gloves and washed with dish soap and hot water or in a dishwasher. Individuals should wash their hands after removing their gloves or after directly handling used food service items." (Troops are responsible for providing gloves if selecting that option.)

Q:Are there any limitations on what we are allowed to do while on site at Camp Kadohadacho (K)?
A:Yes. There will be no camp staff on duty and so your group is not permitted to participate in waterfront activities such as, but not limited to, swimming, canoeing, kayaking, etc. In addition, you may not bring supplies for archery or hunting.

Q:Can my troop schedule a time to earn a horseback riding badge when we are camping?
A:Due to the Covid-19 situation, we are not currently offering horseback riding badges at this time. If changes are made and they are offered, they will be shown in the activity offerings available in Ultracamp.

Q:Can we bring an animal to camp with us?
A:We do not allow participants or visitors to have pets or emotional support animals on our camp properties. However, we do permit service animals. “Service animals are defined as dogs that are individually trained to do work or perform tasks for people with disabilities….Service animals are working animals, not pets. The work or task a dog has been trained to provide must be directly related to the person’s disability. Dogs whose sole function is to provide comfort or emotional support do not qualify as service animals under the ADA… In addition to the provisions about service dogs, the Department’s ADA regulations have a separate provision about miniature horses that have been individually trained to do work or perform tasks for people with disabilities.” (https://www.ada.gov/service_animals_2010.htm)

Q:Can we have a male camp with our troop?
A:Possibly. In order to keep groups separate, the male housing area at each camp can only house a male(s) from one troop. If you are in need of a male housing space, please email camp@gsnetx.org to see if it is currently available for the weekend you are interested in attending. Male housing capacity varies per camp. Please be aware that if your troop brings a male(s), they will count in your maximum number of 10 people allowed at Camp Rocky Point or 15 allowed at Camp Bette Perot and Camp Gambill.

Q:Can we visit another unit at camp?
A:No. Your troop must stay in your assigned unit and not visit the other units on camp.

Q:Can we wear face shields instead of a face mask at camp?
A:No. Face masks are required.

Q:Do I need to list every member of my troop (adults and girls) who will be at camp in my reservation?
A:Yes. You are required to include every member of your troop who will be at camp in the reservation.

Q:Do we get to choose our activity times?
A:No. For the Spring 2021 troop camp programs at Camp Bette Perot, Camp Gambill, and Camp Rocky Point, your troop will be assigned activity times and are responsible for showing up at the program area at your scheduled time. This is very important for the required social distancing. We will not be able to reschedule you if you are not there on time. It is imperative that troops and families on camp do not interface each other.

Q:Do we have to bring masks to wear at Camp Bette Perot, Camp Gambill, Camp Rocky Point, and Camp Kadohadacho (K)?
A:Yes. Each member of your troop needs to bring 2 masks to wear at camp. Girls and Adults are required to wear a mask if they are within 6 ft. of another person unless they are engaged in eating, drinking, bathing, brushing their teeth, or sleeping. This includes both interior and exterior spaces (such as the cabin, unit shelter, and latrine) as well as when camp staff is in the unit for any reason. You must wear a mask during check-in, check-out, and during designated program times as stated by signage or camp staff (including certain self-guided hikes on camp property). Camp staff will not lead programming for anyone not properly wearing a mask when required.

Q:Do we have to self-check for COVID-19 symptoms prior to arriving at camp?
A:Yes. Everyone who will be at camp must self- check for symptoms prior to arrival on camp. Please see the full COVID-19 paperwork for additional details.

Q:Do we need to bring sunscreen and bugspray?
A:Yes. Please be sure to bring sunscreen and bugspray with you and reapply frequently while at camp.

Q:How do I make a reservation for troop camping in Spring 2021 at Camp Bette Perot, Camp Gambill, Camp Rocky Point, or Camp Kadohadacho (K)?
A:Please click on the "Reservations" tab then "New Reservation" and select "Individual Reservation" to make a reservation for Winter troop camping. You will then select the members of your troop that will be attending with you after you have chosen which weekend you will attend.

Q:If I cancel my reservation, can I choose someone else to have their reservation moved to the building(s) I had reserved?
A:No. If you cancel your reservation, the system will automatically contact the next person on the waiting list to see if they wish to reserve the space. If that person declines the space, then the system continues to contact individuals on the waiting list in the order they were placed on the waiting list. As a result, you cannot move someone directly into a space that you are cancelling.

Q:If my troop has made a weekend reservation and paid full price for each participant, can some of my troop members choose to only show up for a day use or a limited time of the weekend?
A:Due to the COVID-19 pandemic, we are requiring each participant to undergo a health screening and have paperwork verified when they arrive at camp. Each group has a specific time they are scheduled to arrive on Friday and depart on Sunday so that camp staff can sanitize the check-in and check-out areas between each group. Camp staff are leading programming and sanitizing program areas on camp throughout the day on Saturday and so are typically unavailable to check-in individuals that want to be at camp for a short time only because it would take away program time from other members. However, we understand that occasionally circumstances may arise that would prevent a girl from joining her troop for the entire weekend. Please reach out to camp@gsnetx.org if you have a special request for someone in your troop to arrive on Saturday and camp staff will let you know if there are any early morning check-in spaces available. (These spaces are limited in order to maintain the safety procedures in place related to sanitizing between groups and will be scheduled so that programming will not be impacted for anyone on camp.)

Q:If someone in my group is too young or chooses not to participate in an activity, can we pay a reduced rate for them?
A:No. Due to the current COVID-19 pandemic, GSNETX is offering a special bundled price for these troop camp opportunities which is a highly discounted rate from what would be paid if each option was selected separately. As a result, additional discounts are not available.

Q:If we are camping at Camp Kadohadacho (K) can girls share a tent with other girls or adults share a tent with other adults?
A:Social distancing guidelines should be followed within the sleeping area with members divided evenly throughout the structure rather than all in one area. When tent camping, sleeping arrangements may depend on the size of the group and tent. If girls may socially distance within a large tent, they may share that space. If social distancing is not possible, they should each have their own tent or only share a tent with other members of their own household.

Q:Is day use available for troops during Spring 2021?
A:No. At the current time, we are only offering weekend camping and not day use at Camp Bette Perot, Camp Gambill, Camp Rocky Point, and Camp Kadohadacho (K).

Q:Is the gear provided for us if we want to camp at Camp Kadohadacho?
A:No. You are responsible for providing all of your camping equipment if you request to reserve a space at Camp K.

Q:May our troop camp at Camp Kadohadacho (K) and then travel to Camp Rocky Point to participate in programming?
A:No. Due to the current COVID-19 situation, troops are only permitted to participate in programming at the camp they are registered to be at for the weekend.

Q:May we leave camp after we check-in and then return later in the weekend?
A:No. The Open Texas guidance for youth camps states, "Once arriving at camp, do not have contact with the outside community until the camp session ends, including leaving the camp for school or family functions."

Q:Should we limit our contact with others after being at camp?
A:The Open Texas document for youth camps advises to, "Be aware of the enhanced risks of participants being in direct contact with anyone age 65 or older for 14 days after the camp session." and "Campers returning from an overnight camp should minimize in-person contact with any person 65 years of age or older, especially those with pre-existing health conditions, for a period of 14 days. This includes maintaining social distancing of at least 6 feet of separation from those individuals and avoiding sharing utensils or other common objects with those individuals."

Q:What is the Camp Kadohadacho Experience?
A:The Camp K experience is for primitive camping. You may also enjoy stargazing and discovering the local flora and fauna as you explore the trails at Camp K on your own. Please email camp@gsnetx.org if you need ideas on other possible activities you can do on your own while at Camp K.

Q:What is the maximum number of participants allowed in a group at Camp Kadohadacho (K)?
A:You may register up to 15 participants (girls and adults combined) to attend online in Ultracamp. Please email camp@gsnetx.org if you would like to request permission for a larger group of up to 30 total participants to attend your campout at Camp Kadohadacho (K).

Q:When is payment due for Spring 2021 camping?
A:GSNETX is offering special lower bundle pricing for Spring Troop Camping 2021 due to the current COVID-19 situation with full payment being due at the time the reservation is made.

Q:Where can I find additional information related to GSNETX guidance for activities during COVID-19?
A:For additional information, please visit: https://www.gsnetx.org/safety

Q:Why do I only see 1 cabin or platform tent available in the unit I wish to reserve space in for the weekend?
A:There will be a limit of only 1 troop or family per unit in Spring of 2021 at Camp Bette Perot, Camp Gambill, and Camp Rocky Point. In order to ensure that only 1 group is able to book each unit, there will only be 1 cabin or tent listed per unit available and the capacity for that item will be 1 available. You will enter a 1 next to the housing in the unit you wish to reserve and then Camp Staff will provide you information on additional cabins or tents your group is allowed to use within your unit based on the number of people registered for the weekend. For example, if you register 10 people to attend the weekend and select a platform tent, you will be told which three platform tents your group will use at check-in.

Q:Will we be checked for COVID-19 symptoms at Camp Bette Perot, Camp Gambill, and Camp Rocky Point?
A:Yes. Camp Staff will take the temperature of everyone upon arrival at Camp Bette Perot, Camp Gambill, and Camp Rocky Point and ask each individual if they have COVID-19 symptoms. There will also be a temperature and symptom check each day you are on camp property. If anyone has a temperature above 100° F or is experiencing other COVID-19 symptoms, your group must promptly leave camp premises.

Q:Will we have cell phone service at Camp Bette Perot, Camp Rocky Point, Camp Gambill, or Camp Kadohadacho (K)?
A:Possibly. Cell phone service varies greatly depending on location, weather, and if you are trying to send a text or make a phone call. Please plan on being unplugged from technology, including cell phones, while you are at camp.

Q:Will we have internet access at Camp Bette Perot, Camp Rocky Point, Camp Gambill, or Camp Kadohadacho (K)?
A:No. We do not provide internet access to those spending the weekend at camp. We encourage you to take the time you are at camp to unplug from technology and enjoy the outdoors!

Q:Will we receive a refund if we have to cancel because someone in the group may have been exposed to COVID-19, is experiencing COVID-19 symptoms, or is awaiting COVID-19 test results?
A:Yes. GSNETX will provide a refund if you need to cancel for an above reason related to COVID-19.

Q:Will we see any wildlife while at Camp Bette Perot, Camp Rocky Point, Camp Gambill, or Camp Kadohadacho (K)?
A:Possibly. There is a strong possibility you will see a variety of wildlife while at camp which may include spiders, snakes, insects, birds, armadillos, raccoons, and deer just to name a few. Please do not panic if you see any of our camp wildlife. Although you should not approach the wildlife, you may take a photo with your camera from a safe distance. Situations may vary greatly, but the general recommendation when you see wildlife is to pause and then back away slowly. Remember, we are in their natural environment.