Privacy Policy
North American Preparatory Hockey Academy (NA Prep) respects the Personal Information
and Electronic Documents by maintaining the privacy of our campers, their families, our
clients as well as our staff through the implementation of the following policy.
The Ten Principles of our Privacy Policy Summarized:
1. The ten principles that form the basis of this Privacy Policy are as follows:
2. Accountability: organizations are accountable for the personal information they
collect, use, retain and disclose in the course of their commercial activities,
including, but not limited to, the appointment of a Privacy Officer;
3. Identifying Purposes: organizations are to explain the purposes for which the
information is being used at the time of collection and can only be used for those
4. Consent: organizations must obtain an Individual’s express or implied consent
when they collect, use, or disclose the individual’s personal information;
5. Limiting Collection: the collection of personal information must be limited to only
the amount and type that is reasonably necessary for the identified purposes;
6. Limiting Use, Disclosure and Retention: personal information must be used for
only the identified purposes, and must not be disclosed to third parties unless
the Individual consents to the alternative use or disclosure;
7. Accuracy: organizations are required to keep personal information in active files
accurate and up-to-date;
8. Safeguards: organizations are to use physical, organizational, and technological
safeguards to protect personal information from unauthorized access or
9. Openness: organizations must inform their clients and train their employees
about their privacy policies and procedures;
10. Individual Access: an individual has a right to access personal information held
by an organization and to challenge its accuracy if need be;
11. Provide Recourse: organizations are to inform clients and employees of how to
bring a request for access, or complaint, to the Privacy Officer, and respond
promptly to a request or complaint by the individual.
Privacy Policy As Implemented at NA Prep:
2) Identify the Purpose:
Personal information is collected in order to assess the eligibility of an individual client
(camper) or staff member for our program. We use the information collected to group
campers by age or experience, and to ensure that cabin groups comprise an appropriate
mix of individual camper needs and personalities. Personal health information is collected
to ensure the highest level of care and safety when a child is in our care. Personal banking
information is collected for the purpose of receiving payments for goods and services
provided. First and Last names of award winners are published in our yearly newsletter, and
hand written on Tournament Boards displayed onsite in the Rec Hall.
3) Consent:
An individual’s written consent will be at the time of collecting personal information. This will
be granted by the parent / legal guardian of the client (child) applying to participate, or by
the staff member who is applying for employment. Choosing not to accept our privacy policy
or not providing all personal information may jeopardize the care and safety we provide our
clients and may impact the status of your application.
4) Limited Collection:
All information collected by North American Preparatory Hockey Academy will be obtained
voluntarily from our clients and will not be mislead in anyway as to the reasons for collecting
such personal data. All collected information is obtained in order to provide the highest
quality of service possible.
5) Limit Use, Disclosure and Retention:
Only employees who need the information to perform a specific job (billing, health care,
child supervision) are granted access to a client’s for the purposes set out within this policy.
Any paperwork disseminated to a staff member is appropriately shredded and disposed of
once it is no longer required.
Personal health information is stored for a maximum of 28 years by North American
Preparatory Hockey Academy. Current legislation requires medical information pertaining
to a client (child), be stored for a minimum of 10 years (15 years recommended) after the
child turns 18 years old.
We use an outside credit card processing company to bill users for goods and services.
This company does not retain, share, store or use personally information for any secondary
purposes beyond filling your order.
NA Prep does not share any personal information with any outside service providers except
in the case of emergency. If for some reason the need arises to do so, every effort will be
made to contact families for permission before doing so.
North American Preparatory Hockey Academy communicates with our clients, their families
as well as our staff about NA Prep’s programs, upcoming events and latest camp news.
Clients and their families have the ability to opt out of receiving this type of communication.
This can be done by personal management of their family portal, unsubscribing from
electronic communication or by contacting the office via written communication (letter or
email). Personal information is never sold, or used for any purpose other than NA Prep
marketing / communication purposes.
7) Safeguards:
We take precautions to protect your personal information. When you submit sensitive
information via our website, your information is protected both online and offline. Wherever
we collect sensitive information (such as personal information / credit card data), that
information is encrypted and transmitted to us in a secure way. You can verify this by
looking for a closed lock icon at the bottom of your web browser, or looking for "https" at the
beginning of the address of the web page.
We may store your data on servers provided by third party hosting vendors with whom we
have contracted. These vendors have been qualified and are industry leaders in data
management. Security technology called SSL (Secure Sockets Layer) is the standard
security technology for establishing an encrypted link between a web server and a browser.
This link ensures that all data passed between the web server and browsers remain private
and integral. SSL is an industry standard and is used by millions of websites in the
protection of their online transactions with their customers. This security measure is used
by all NA Prep hired third party vendors, ensuring secure data transmission.
Your privacy responsibilities:
To help protect your privacy, be sure:
· not to share your user ID or password with anyone else
· to log off the NA Prep’s management software (Rhino) website when you are
· to take customary precautions to guard against “malware” (viruses, Trojan horses,
bots, etc.), for example by installing and updating suitable anti-virus software
While we use encryption to protect sensitive information transmitted online, we also protect
your information offline. All paper copies are stored in locked offices/cabinets in a secure
8) Openness:
North American Preparatory Hockey Academy’s Privacy Policy is available to everyone at We reserve the right to change this privacy policy as we deem
necessary or appropriate because of legal compliance requirements or changes in our
business practices. All updates will be posted on this page.
9) Individual Access:
North American Preparatory Hockey Academy uses a management software solution called
Rhino. Families will create an account on the Rhino Parent / Staff Dashboard which will
allow individuals to manage their entire NA Prep experience online. Families can enroll
their children, complete online forms, view your balance, make a payment, view invoices
and manage all personal information.
Staff candidates will be able to create an account, apply online, upload all necessary
employment documents and manage their personal information anytime.
10) Complaints / Recourse:
Should you have any questions or concerns about our Privacy Policy we urge you to
Jami “JJ” James
Privacy Officer / Director
North American Preparatory Hockey Academy
29 Golden Eagle Street
Columbia Falls, MT 59912
(O) 406-212-9778